Waiver:
Battle Scarred Motorsports reserves the right to refuse any vendor application. Should this occur the fee will be refunded. The Vendor shall defend, save and hold harmless Battle Scarred Motorsports, their respective officers, agents, board members, staff, volunteers, sponsors, and assigns from any claims, damages, losses, liability, or expense which may arise, and shall not be held responsible for any loss or damage due to fire, accident, theft, weather, acts of God, vandalism or any other loss or injury whatsoever or not specifically described herein, whether past, present or future.
Booths are not insured by Battle Scarred Motorsports, the NOLA Motorsports Park nor any sponsoring agents. Exhibitors must make provisions for safeguarding their goods. Exhibitors must have replacement cost insurance for all personal property. The exhibitor assumes full liability for protecting, care, and maintenance of the exhibitor’s property.
ANY VENDOR NOT HOLDING VALID LIABILITY INSURANCE EXHIBITS AT THEIR OWN RISK AND ASSUMES ALL LIABILITY.
Please check the box at the bottom of the form to acknowledge that you have read all of the information, rules, and regulations and agree to be bound by this contract
VENDOR REGISTRATION INFORMATION
Selection Process – Selection of vendor displays will be based on relevance to the theme of the festival and date of receipt of the completed Vendor Registration and Vendor Agreement Forms.
Rate – The rate per display area is determined by the size and location of the booth. More information can be found here. Vendors will be provided with a 6-foot table and two padded chairs.
Vendor/Sponsors – You can donate a product or service of equal or greater value to a sponsorship level and receive all the benefits of being a sponsor at that level. You will also receive preferential and early
registration for 2019.
Exhibition Hours – Vendor set-up will take place on Saturday morning, August 3rd, between 7:30 a.m. – 9 a.m. Exhibits will be open promptly at 10:00 a.m. ending no sooner than 3:00 p.m. Vendors will have until 4:30 p.m. on August 3rd to remove all materials from the Display Area.
Inclement Weather – There are no refunds or discounts for inclement weather, poor air quality due to smoke or other pollutants, or any other situations beyond our control.
Cancellation Policy – Vendor display fee is non-refundable. A 100% percent cancellation fee will be charged for this event.
Inquiries – For inquiries regarding payment The Perfect Push at brianc@battlescarred.org.
VENDOR AGREEMENT
Management Rights: Organizers reserve the right to restrict exhibits that become objectionable because of noise, method of operation, materials, or, in general, detracts from the general character of the Military and First Responders Appreciation Festival.
Care of Building and Equipment: Vendors or their representatives must not damage or deface the walls of the building, the displays, or the equipment of the display. If such damage occurs, the exhibitor is liable to the owner of the property damaged. All materials used in the decoration must be flameproof.
Use of Space: All demonstrations or other promotional material or activities must be confined to the limits of the exhibit booth.
Security: The vendor is solely responsible for his/her own exhibit material and should insure against loss or damage. Battle Scarred Motorsports is not responsible for such loss or damage. Please secure all items of value. All property of the vendor is understood to remain in his/her care, custody, and control in transit to and from, and within the confines of the exhibit area.
